1231 8th Street Suite 650, Modesto, CA 95354
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CONTRACT ADMINISTRATOR
Our long-time Client with an excellent reputation in their industry is PARTNERING with STAFFING PARTNERS in search of an experienced Contract Administrator for this IMMEDIATE and Excellent Full-Time Career Opportunity!
Salary - $30.00 to $33.50 DOE
Benefits - Excellent Benefits include Excellent Benefits include Medical, Dental, Paid Time Off and Retirement Plan
Job Location - Stanislaus County (Modesto, Ceres, Turlock, Patterson, Riverbank, Oakdale)
Hours - Monday through Friday 7:00 am – 3:45 pm (45-minute lunch)
Job Description:
- Maintain project files include contracts, certificates of insurance and change orders
- Maintain Subcontractor contracts and Vendor POs
- Scan documents into the server to include shipping tags, materials, maintain and file
- Maintain maintenance records, job-site shipping tags and project files
- Coordinate information with Production Manager
- Create and obtain approval of Subcontract Agreements & PO's
- Process Subcontractor Agreements & PO invoices
- Process projects for review by Project Manager
- Acquire full working knowledge of Project Administrator duties
Skills / Experience:
- Strong computer skills as well as intermediate Microsoft Excel skills
- Office Administration Experience
- Construction Industry Experience a plus but not required
- Experience with data entry into AP and/or AR is a plus, but not required, however must be willing to eventually learn these duties
- Microsoft Excel - Required
- Blue Beam - Preferred
- Office Administration Experience - Required
- Tekla - Preferred
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EXECUTIVE ASSISTANT - 2 to 3 Month Temp
Our local well established client is PARTNERING with STAFFING PARTNERS in search of an experienced Executive Administrator for this IMMEDIATE 2 - 3 month temporary assignment.
PAY: $25.00 to $30.00 per hour DOE
BENEFITS: Available while Temp
HOURS: Monday thru Friday 8:00 am to 5:00 pm (Hybrid schedule, 2 days in office, 3 days work from home)
LOCATION: Stanislaus County to include Modesto, Riverbank, Oakdale, etc.
Our client is looking for an experienced Executive Administrator with strong organizational, and computer skills to provide support for a 2-3 month temporary assignment.
- Provides a variety of executive administrative support to the CEO, including scheduling appointments, making travel arrangements and preparing itineraries, composing correspondence, maintaining files and records, and preparing reimbursement requests.
- Manages information flow in a timely and accurate manner.
- Manages the CEO’s calendar including scheduling appointments, working with leader to effectively manage time, and prioritizing the most sensitive matters.
- Prepares and maintains confidential correspondence, reports, and related materials.
- Writes and edits communications with industry, staff, stakeholders, and other contacts on behalf of the CEO.
- Drafts presentations, short videos, and other communications for the CEO.
- Manages the logistics and materials for BOD and Executive Strategic offsites.
- Provides support, as needed, to the Executive team
- Reviews and codes invoices for payment.
- Serves as point-of-contact for VIPs in terms of logistical preparation and support specifically related to participation in the annual conference, industry delegations, and global travel.
- Processes application and submission for VISA requests and necessary travel letters for staff and overseas visitors.
- Manages review of consultant activities and contract renewals; supports CEO efforts in establishing and maintaining relationships with various agricultural organizations, domestic/foreign governments, and regulatory and industry groups.
- Assists in special projects, conducts research, and prepares reports as needed.
- Assists CEO in tracking and fulfilling requirements of the Marketing Order, rulemaking, and
- Bylaws.
- Delivers an exceptional level of customer service with a concierge approach to provide a personalized experience to guests and stakeholders, rising above their expectations.
- Assists CEO in onboarding of new staff, new Board Directors, and committee formation.
- Coordinates the creation, distribution, and updating of the yearly Meetings Schedule.
- Assists CEO Review Committee in the annual CEO evaluation.
- Manages complex administrative work requiring the use of independent judgment and initiative.
- Upholds and supports initiatives, programs, policies, and processes
QUALIFICATIONS:
- Excellent knowledge of English grammar, spelling and punctuation, and accepted elements of writing style, formats and procedures for meeting minutes, reports, and correspondence
- Addressing inquiries and resolving issues with a high level of professionalism and efficiency
- Outstanding written and verbal communication skills
- Proactive, reliable, resourceful, logical, problem solver who strives to continuously improve
- Excellent knowledge of Microsoft Office applications
- Outstanding organizational and time management skills, creative and willing to take on work independently
- Ability to adapt and pivot as needs and priorities change
- Procedures for budget tracking and monitoring Latest office methods and procedures including organizing and maintaining files, and operating equipment
- Providing administrative support to multiple executives, including scheduling, travel arrangements, and other secretarial needs
- Exceptional interpersonal skills and rapport with the ability to manage relationships with diverse stakeholders, industry, and senior officials as a representative of the CEO
- Drafting correspondence and reports to industry and regulatory authorities, as required
- Managing projects, including coordinating multiple concurrent deadlines
- Keen sense of decision making
- Maintaining confidentiality and discretion of materials and information
- Strong attention to detail
- Ability to learn federal marketing order program guidelines, and the almond industry
- Desire and ability to work across the organization, building consensus as a committed team player.
- Attend and participate in industry-related activities outside normal working hours.
- AA/AS degree and 7-10 years of related experience providing administrative or program support at the senior executive and corporate level.
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EXECUTIVE ADMINISTRATIVE ASST.
Our well-established client in the Financial Industry is PARTNERING with STAFFING PARTNERS in search of a motivated, high-energy Executive Administrative Assistant who is a self-starter to support a Senior Executive for this IMMEDIATE FULL TIME CAREER OPPORTUNITY.
Salary: $23.00 - $30.00 Per Hour - Also, Company compensation for Education / Licensing.
Benefits: Vacation and SEP-IRA - Medical Benefits are negotiable
Location: Modesto
This is an Excellent opportunity for individual seeking to establish and dedicate themselves in this type of industry. This is NOT a sales position, however, in order to provide support and conduct business in a support capacity, it is required for the Executive Assistant to eventually obtain certain licensing. This employer will compensate for anyone interested in obtaining licensing.
REQUIRES:
- Experience working in a support capacity at Executive Assistant/Secretary level.
- Ability to serve as right hand and provide Executive support, and willingness to work in a small office.
- Self starter, highly organized, detail-oriented and reliable.
- Ability to conduct Internet research.
- Excellent abilities with Microsoft Office to include Word, Excel & Outlook
- Excellent verbal and written communication skills required to provide interaction with clients.
- Strong organizational and multi-tasking skills to provide administrative sales support and service.
- MUST be willing to submit to an extensive Background Screening.
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PRODUCTION COORDINATOR / ADMIN SUPPORT
Our growing client that supports AG & Food Processing Industries is PARTNERING with STAFFING PARTNERS in search of an experienced Production Coordinator/Admin Support for this IMMEDIATE FULL TIME CAREER OPPORTUNITY!
SALARY: $22.00 to $27.00 per hour DOE
BENEFITS: Medical, Dental, Vision, Life, 401k, Vacation and Holidays
LOCATION: This position is located within Stanislaus County (Modesto, Oakdale, Riverbank, Turlock, Patterson etc.)
HOURS: Monday thru Friday 8:00 am to 4:30 pm
Our client is in need of a Production Coordinator/Administrative Assistant to support and help coordinate daily production operations
Job Duties:
- Data Entry into ERP system.
- Ensure documentation organized for QC and Production
- Help maintain daily production schedules.
- Assist with inventory and materials.
- Assist with inventory counts.
- Work with Customer Service and other departments.
- Keep track of production orders and communicate with customers.
Required skills and experience:
- Ability to communicate effectively
- Ability to solve problems and work in a fast-paced environment
- High School Diploma required
- AA degree a plus
- A minimum of 2 years' experience in an administrative or supportive role
- Experience and knowledge of NetSuite or other ERP systems a plus
- Microsoft Office to include Word, Excel and Outlook
- Strong organizational skills
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EXPORT COORDINATOR
Our very well-established Food Processing client is PARTNERING with STAFFING PARTNERS in seeking a detail-oriented and organized Export Coordinator for this Long Term 3 to 6 month Temporary assignment.
Pay: $21-$23/hr DOE
Hours: Monday thru Friday 6:30am-3:00pm
Benefits: Benefits available while temp
Location: Within Stanislaus County (Modesto, Ceres, Turlock, etc.)
The ideal candidate will assist with all aspects of international shipping for Bulk Export or Case Goods, maintain compliance with export requirements, and support clear communication among warehouse staff, transportation partners, and clients. This position requires solid understanding of warehouse systems, shipping workflows, and inventory processes to ensure efficient handling of both domestic and international exports.
Responsibilities:
- Answer incoming phone calls, interact with customers as well as other employees in an efficient and courteous manner.
- Ensure that Customer orders are entered accurately.
- Design and produce overlay labels for export case good orders.
- Prepare and complete all necessary customs documentation for export shipments.
- Process all forms required by governing agents.
- Communicate with customers and Export Director to ensure order accuracy and investigate discrepancies.
- Schedule and coordinate logistics for either case goods or bulk shipments.
- Assist Accounts Receivable with invoicing customers and communicating when necessary to aid in collections.
- Update databases regularly.
- Monitor Purchase Orders and bulk contracts for accuracy, balance monthly with Compliance and Accounting.
- Prepare daily, weekly and monthly reports for ownership and Finance Dept. as required.
- Other projects assigned.
Skills:
- Must have 2-3 years of previous customer service experience.
- Knowledge of export/customs regulations and TTB requirements.
- Microsoft Office (Word and Excel)
- OMNI or Zebra Print a plus.
- Ability to communicate professionally and efficiently with employees, customers and owners daily.
- Ability to multi-task in a fast-paced environment.
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CUSTOMER SERVICE REP
Our very well-established and long-time Food Processing client is PARTNERING with STAFFING PARTNERS in search of an experienced Customer Service Rep for this IMMEDIATE FULL TIME CAREER OPPORTUNITY.
SALARY - $20.00-$21.00 / HR (Opportunity for increase after initial waiting period)
BENEFITS - Medical, Dental, Vision, Life, 401K, PTO
LOCATION - This position is locating within San Joaquin County
HOURS / FULL TIME:
- Monday thru Friday – start times could start anywhere between 6:00 am to 8:00 am.
- Also some Saturdays OR Sundays, Rotating Weekends, could be every other weekend, approximately 4 hour shifts depending on the needs of the company, and after training. Includes Overtime Pay!
Acquires customer orders, inputs order information into the computer system, and assists in the coordination of product delivery by performing various duties. Has an understanding of the pricing formulation and billing of all customers. All CSR duties as well as back up to pricing coordinator.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Must have relevant Customer Service experience. Food Production Manufacturing environment a plus!
- Talks with customers by phone and drivers; receives orders and inventories for deliveries.
- Solicits sale of new or additional products as appropriate
- Authorizes standard ad allowances per guidelines established by marketing,
- Interfaces between plants and customers to arrange “specials” as needed.
- Fields complaints concerning billing and initiates adjustments within established limits as appropriate. Refers customer complaints related to service rendered to the designated person responsible for the investigation or, as necessary, handles it themself.
- Notifies Sales Team of any negative changes in the ordering patterns of customers
- Keeps each Salesperson informed of all situations that may arise concerning his or her customers.
- Makes corrections on invoices and issues credits as appropriate
- Files order, invoice, delivery, and other supporting documentation
- Weekly closing process: verifying the weekly exception report EB Credits, coupons.
- Back up on weekly closing process.
- Assists in investigating and answering questions from CSRs, other departments, or Customer Service Support Personnel.
- Coordinates implementation of procedures created by the Manager.
- Cross-training resource to the other members of Customer Service.
- Assists other CSRs with calls and order entry when necessary.
- Obtains and confirms all orders from the internet. Verifies and corrects information on the website based on signed invoices.
- Bills orders through the internet.
- Updates and distributes the Weekly Sales Volume Report.
- Handles “on-call” work on alternating weeks. Handles all necessary Customer Service functions approximately every 4th Saturday.
EDUCATION and/or EXPERIENCE, SKILLS
- Associate degree (AA) OR the equivalent from two-year college or technical school, OR three years of related customer service experience AND/OR training or equivalent combination of education and experience.
- Knowledge of basic accounting principles and methods.
- Strong communication skills to speak effectively to customers and employees.
- Possess basic mathematical principles (i.e., addition, subtraction, multiplication, and division) to compile and analyze data.
- Must be computer literate and possess basic level skills in all Microsoft programs. Prefers experience with Outlook and Excel.
- Ability to learn and perform essential functions on computer database programs.
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ADMIN & SOCIAL MEDIA ASST - Remote / Part-Time
Our well-established client is Partnering with Staffing Partners in seeking a detail‑oriented and proactive Administrative & Social Media Assistant to support day‑to‑day operations in a fully remote capacity. This would be an on-going and indefinite temporary position.
This role combines administrative organization, digital communication, membership support, and social media engagement. The ideal candidate is comfortable working independently, managing flexible tasks, and maintaining accuracy across multiple platforms.
PAY: $20 / hr
LOCATION: (Client is located in Modesto) – this position is fully Remote
HOURS: 5 to 8 hours a week (flexible hours)
Key Responsibilities:
- Clean, organize, and maintain Google Drive, including creating a clear filing structure, standardizing document titles, and ensuring documents are properly categorized.
- Perform ongoing upkeep to keep Drive organized and current.
- Monitor the organization’s Gmail inbox three times per week.
- Forward messages to appropriate contacts and flag items requiring attention.
- Assist with outgoing email communications as needed.
- Respond to comments and messages on platforms such as Facebook, TikTok, and others.
- Post updates, announcements, and content provided by the team.
- Maintain a professional and positive online presence on behalf of the organization.
- Maintain and update the membership list, ensuring contact information is accurate.
- Send reminders for membership dues and track responses.
- Distribute email communications and announcements to members.
- Prepare and send email‑based mailings to members.
- Assist with miscellaneous clerical tasks as assigned.
- Support occasional ad‑hoc needs such as small purchases or event scheduling (flexible timing; no immediate turnaround required).
Qualifications:
- Experience with Google Workspace (Gmail, Google Drive, Google Docs) required.
- Familiarity with major social media platforms (Facebook, TikTok, etc.).
- Strong organizational skills and attention to detail.
- Clear written communication skills.
- Ability to work independently in a remote environment.
- Prior administrative experience preferred but not required.
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FILE / RECONCILIATION CLERK
Our very well-established and long-time Food Processing client is PARTNERING with STAFFING PARTNERS in search of an experienced File / Reconciliation Clerk for this IMMEDIATE FULL TIME CAREER OPPORTUNITY.
SALARY - $19-$20/ HR (possible opportunity for increase after initial waiting period)
BENEFITS - Medical, Dental, Vision, Life, 401K, PTO
LOCATION - San Joaquin County (Manteca, Lathrop, Ripon, Tracy or Surrounding Cities within the County)
HOURS - During training,Monday through Friday, 8:00 AM TO 5:PM
Upon completion of training shift to become Sunday through Thursday
DUTIES, SKILLS -
- Files order, invoice, delivery, and other supporting documentation.
- MUST have experience with Reconciliation of customer invoices.
- Makes corrections on invoices and credits as appropriate.
- Coordinates implementation of procedures created by the Manager.
- Cross-training resource to the other members of Customer Service.
- May assist other CSRs with calls and order entry when necessary.
- Knowledge of basic accounting principles and methods.
- Strong communication skills.
- Possess basic mathematical principles (i.e., addition, subtraction, multiplication, and division) to compile and analyze data.
- Must be computer literate and possess basic level skills in all Microsoft programs. Prefer experience with Outlook and Excel.
- Ability to learn and perform essential functions on computer database programs.
