1231 8th Street Suite 650, Modesto, CA 95354
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EXECUTIVE ADMINISTRATIVE ASSISTANT
Our well-established Food Manufacturing client is PARTNERING with STAFFING PARTNERS in search of a highly experienced Executive Administrative Assistant for this IMMEDIATE FULL TIME OPPORTUNITY!!!! This candidate will serve as the CEO's primary administrative and organizational partner. This position could extend beyond traditional administrative duties and may function similarly to a chief-of-staff role, supporting executive decision-making and helping coordinate initiatives across operations, sales, marketing, and manufacturing.
Salary: $65-$85 k per year (may consider higher compensation for a very strong, well proven candidate)
Benefits: Medical, Dental, Vision, PTO, 401k
Location: Stanislaus County
Hours: Mon.-Fri. 8am to 5pm ( this is not a hybrid or remote role)
Duties and Responsibilities:
- Manage the CEO's calendar, meetings, travel arrangements, and scheduling priorities.
- Serve as the primary liaison between the CEO and employees, customers, vendors, business partners, and other stakeholders.
- Screen, prioritize, and respond to communications, including emails, phone calls, correspondence, requests, and inquiries.
- Coordinate executive and leadership meetings, including preparing agendas, presentations, reports, meeting materials, and tracking action items.
- Support special projects, company events, and strategic initiatives while helping ensure deadlines and executive priorities are met.
- Maintain organized documentation, filing systems, and records while handling confidential business and personnel information with the utmost discretion.
- Coordinate cross-functional activities to ensure smooth day-to-day operations and effective communication across departments.
- Anticipate executive needs, proactively resolve issues, and provide administrative support to maximize efficiency and productivity.
- Perform other duties as assigned.
Required Qualifications:
- Must have a minimum of 3-5 years of experience supporting executives
- Advanced proficiency in Microsoft 365 and project management software
- Strong operational intelligence: able to decipher competing priorities
- Exemplary written and verbal communication skills
- Outstanding organizational skills and exceptional attention to detail
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FRONT DESK ADMIN SUPPORT
Our long-time well-established client is PARTNERING with STAFFING PARTNERS in search of a well experienced FRONT DESK ADMINISTRATIVE SUPPORT for this Immediate Full-Time Career Opportunity.
SALARY: $20-$28/hr DOE
BENEFITS: Medical, Dental, Vision, PTO
HOURS: 7:am to 4:30 pm (with a 30 min. lunch break) Monday through Friday
LOCATION: Stanislaus County (Westley, Patterson, Modesto area).
The Front Desk Administrative Support will be responsible for providing administrative support to ensure efficient operation of the office. This role focuses on assisting with customer and visitor interaction, documentation and general office management tasks. They will also support managers and employees through a variety of tasks related to organization and communication.
Duties:
- Serve as the primary point of contact by professionally greeting and assisting customers, visitors, and vendors; ensure all visitors and drivers properly sign in and adhere to site protocols.
- Maintain a polished and professional front office environment by ensuring the reception area is consistently clean, organized, and visitor-ready.
- Manage all incoming and outgoing mail and deliveries by coordinating timely pickup, accurate sorting, and efficient internal distribution.
- Safeguard sensitive and confidential information by exercising discretion and adhering to company policies at all times.
- Coordinate meeting room schedules and logistics, including preparing rooms and supporting meeting setup as needed.
- Operate multi-line phone systems by answering and directing calls promptly, taking accurate messages, and resolving or routing inquiries with professionalism and urgency.
- Oversee office supply inventory by monitoring stock levels, replenishing supplies, and ensuring common areas remain fully stocked and organized.
- Deliver high-quality customer service support by addressing routine inquiries and ensuring timely resolution or escalation to the appropriate team members.
- Accurately process customer orders by verifying product details, quantities, pricing, customer information, and shipping timelines.
- Manage shipping documentation by scanning and processing Bills of Lading (BOLs) and ensuring all outbound shipments are properly recorded and marked as shipped within the ERP system.
- Monitor order fulfillment accuracy by proactively following up on orders missing BOLs or shipment confirmation to ensure completion.
- Perform essential clerical functions including data entry, filing, document scanning, and preparation with a high degree of accuracy and efficiency.
- Provide cross-functional administrative support by assisting various departments in alignment with business needs and management direction.
- Prepare, organize, and maintain documentation including updating files, drafting and proofreading correspondence, and conducting basic research as required.
- Execute additional administrative duties and special projects as assigned, demonstrating flexibility and a proactive approach to supporting operations.
Requirements:
- High school diploma or equivalent
- Must have experience as an office assistant, receptionist, or in another relevant administrative role
- Possess strong knowledge and experience working with shipping.
- Working knowledge of office equipment, like printers and fax machines
- MUST HAVE proficiency in MS Office (MS Excel and MS Word, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task.
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PRICING SPECIALIST
Our very well-established and long-time Food Processing client is PARTNERING with STAFFING PARTNERS in search of an experienced Food Manufacturing Pricing Coordinator for this IMMEDIATE FULL TIME CAREER OPPORTUNITY.
SALARY - $22-$24/ HR DOE (higher range will be considered for an applicant who has strong proven experience OR the possibility for an increase may occur after initial waiting period)
BENEFITS: Medical, Dental, Vision, Life, 401K, PTO
LOCATION: South San Joaquin County
HOURS: Monday thru Friday, 8AM to 5PM - overtime required as needed. Weekend work could be possible as business needs deemed necessary.
JOB DESCRIPTION:
· Responsible for obtaining, maintaining, and distributing weekly pricing and ad allowance information.
· Performs specialized material billing functions.
· Functions as a resource to Customer Service and other departments.
· Monitor website daily for price changes and maintain customer pricing worksheets.
· Mandatory Availability: Wednesdays and Thursdays are critical workdays in this role, as all pricing changes must be updated and distributed each week on these days.
· Maintain and distribute market updates to staff members and outside customers on a daily/weekly basis.
· Audit all Excel based customer price sheets and send out weekly pricing notifications updated and submitted to multiple companies.
· Verify pricing changes from proper approvals.
· Enter item pricing and ad allowances upon receipt from the sales team.
· Review priced POs for dedicated companies.
· Review purchase variance on price PO’s/Invoices.
· Create new and maintain customer accounts.
· Work closely with the Customer Service Department and the Sales Staff, must have ability to verbally communicate clearly via email, phone, and in-person.
· Maintain and distributes Ad Calendars.
· Review and approves all requests for the payment of allowances and rebates to customers.
· Research pricing discrepancies and answer questions from all departments including sales and account receivables.
· Expectation to back up the Customer Service Department and Pricing Specialist II when necessary.
· Coordinate implementation of procedures created by the CSM.
· Provide holiday coverage as part of a rotating schedule.
· Perform other duties as assigned.
REQUIRED QUALIFICATIONS, EDUCATION and/or EXPERIENCE:
· MUST HAVE 3 yrs of continual previous Food Production Pricing and Purchasing in an office setting experience.
· MUST BE computer literate and proficient in Microsoft Excel, Word, SharePoint and Outlook. Strong Excel skills are particularly important to this role.
· MUST HAVE Strong organizational skills, attention to detail, and office administration background.
· Demonstrated experience with internal departments, and distribution centers as well as manufacturing office knowledge.
· Strong knowledge of mathematics with the ability to compile, analyze, and reconcile data. Must demonstrate high-level math skills beyond basic operations.
· Associate degree (AA) or equivalent from two-year College or technical school, OR three years of related customer service experience and/or training, OR equivalent combination of education and experience.
· MUST HAVE experience with basic accounting principles and methods.
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OPERATIONS CLERK
Our well-established Food Manufacturing Client is partnering with Staffing Partners in seeking a detail-oriented and organized Operations Clerk for this IMMEDIATE FULL-TIME OPPORTUNITY!
This role will support daily production and packaging operations and is ideal for someone who enjoys working with data, inventory records, and ERP systems while serving as a key communication link between the production floor and office teams.
PAY: $19-$23/hr DOE
SHIFT: 2pm/3pm to 10:30pm/11:30pm (2nd shift)
BENEFITS: Health, Vision and Dental
LOCATION: Stanislaus County (Riverbank, Oakdale, Modesto Area)
This position requires strong attention to detail, excellent organizational skills, and the ability to thrive in a deadline-driven production environment.
Essential Duties:
- Create, process, and maintain production and packaging work orders within the ERP system.
- Monitor work order activity to ensure transactions are entered accurately & completed in a timely manner.
- Review production data - labor hours, downtime, completed quantities, and operational reporting.
- Verify material consumption & investigate differences between actual usage & production standards.
- Generate production documents, labels, tags, and supporting paperwork for manufacturing teams.
- Provide support to production personnel utilizing inventory and production tracking systems.
- Audit production records and documentation to ensure completeness and accuracy.
- Assist with inventory monitoring; help identify material shortages before impact of schedules.
- Communicate inventory discrepancies, yield concerns, and system-related issues to supervisors and management.
- Maintain organized electronic & hard-copy records for production, quality, & inventory purposes.
- Support cycle counts and physical inventory activities as needed.
- Follow company safety procedures, quality requirements, and operational standards.
- Perform additional administrative and clerical duties in support of manufacturing operations.
Qualifications:
- High School Diploma or GED required.
- 1 to 3 years of administrative, operations support, inventory control, or data entry experience within a manufacturing, warehouse, or production environment.
- Experience using Sage X3 or a comparable ERP system is required.
- Proficiency with Microsoft Office, including Excel, Word, and Outlook.
- Strong data entry skills with a high level of accuracy, solid mathematical aptitude and analytical problem-solving abilities. Excellent verbal and written communication skills.
- Ability to work effectively with production teams, supervisors, warehouse staff, and office personnel. Strong organizational skills with the ability to manage multiple priorities simultaneously and the capability of working independently in a fast-paced environment.
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DOCUMENT CONTROL SPECIALIST
Our well-established Food Manufacturing client with an outstanding reputation in their industry is Partnering with STAFFING PARTNERS in seeking an experienced Document Control Specialist for this IMMEDIATE INDEFINITE LONG-TERM TEMPORARY OPPORTUNITY!
Pay: $22.00/hr
Benefits: Available while Temp
Location: Stanislaus County (Oakdale, Riverbank, Escalon)
Hours: Monday thru Friday 7:30/8 to 4/4:30pm
Duties:
- Work closely with suppliers via email and occasional phone outreach to obtain required documents.
- Track document requests and maintain up-to-date status in Excel.
- Follow up with suppliers to ensure timely submission of documents.
- Organize and maintain digital files accurately.
- Review incoming documents completely and accurately.
- Catalog documents accordingly for easy retrieval.
- Communicate updates and escalate issues as needed.
- Support general administrative tasks related to document management.
Qualifications
- MUST have strong Administrative skills.
- Requires knowledge of computer software (Excel, Word, Outlook).
- Experience with data entry and documentation is required.
- Ability to work both independently and as a team player.
- MUST have strong organizational skills and attention to details.
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CUSTOMER SERVICE REP
Our very well-established and long-time Food Processing client is PARTNERING with STAFFING PARTNERS in search of an experienced Customer Service Rep for this IMMEDIATE FULL TIME CAREER OPPORTUNITY.
SALARY - $20.00-$21.00 / HR (Opportunity for increase after initial waiting period)
BENEFITS - Medical, Dental, Vision, Life, 401K, PTO
LOCATION - This position is locating within San Joaquin County
HOURS / FULL TIME:
- Monday thru Friday – start times could start anywhere between 6:00 am to 8:00 am.
- Also some Saturdays OR Sundays, Rotating Weekends, could be every other weekend, approximately 4 hour shifts depending on the needs of the company, and after training. Includes Overtime Pay!
Acquires customer orders, inputs order information into the computer system, and assists in the coordination of product delivery by performing various duties. Has an understanding of the pricing formulation and billing of all customers. All CSR duties as well as back up to pricing coordinator.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Must have relevant Customer Service experience. Food Production Manufacturing environment a plus!
- Talks with customers by phone and drivers; receives orders and inventories for deliveries.
- Solicits sale of new or additional products as appropriate
- Authorizes standard ad allowances per guidelines established by marketing,
- Interfaces between plants and customers to arrange “specials” as needed.
- Fields complaints concerning billing and initiates adjustments within established limits as appropriate. Refers customer complaints related to service rendered to the designated person responsible for the investigation or, as necessary, handles it themself.
- Notifies Sales Team of any negative changes in the ordering patterns of customers
- Keeps each Salesperson informed of all situations that may arise concerning his or her customers.
- Makes corrections on invoices and issues credits as appropriate
- Files order, invoice, delivery, and other supporting documentation
- Weekly closing process: verifying the weekly exception report EB Credits, coupons.
- Back up on weekly closing process.
- Assists in investigating and answering questions from CSRs, other departments, or Customer Service Support Personnel.
- Coordinates implementation of procedures created by the Manager.
- Cross-training resource to the other members of Customer Service.
- Assists other CSRs with calls and order entry when necessary.
- Obtains and confirms all orders from the internet. Verifies and corrects information on the website based on signed invoices.
- Bills orders through the internet.
- Updates and distributes the Weekly Sales Volume Report.
- Handles “on-call” work on alternating weeks. Handles all necessary Customer Service functions approximately every 4th Saturday.
EDUCATION and/or EXPERIENCE, SKILLS
- Associate degree (AA) OR the equivalent from two-year college or technical school, OR three years of related customer service experience AND/OR training or equivalent combination of education and experience.
- Knowledge of basic accounting principles and methods.
- Strong communication skills to speak effectively to customers and employees.
- Possess basic mathematical principles (i.e., addition, subtraction, multiplication, and division) to compile and analyze data.
- Must be computer literate and possess basic level skills in all Microsoft programs. Prefers experience with Outlook and Excel.
- Ability to learn and perform essential functions on computer database programs.
